What is a management company, what do they do, and how do I reach them?
Rockwood Property Management (RPM) is contracted by the Board of Directors to provide such services as collection of assessments, supervision of contractors, bid solicitation, production of financial statements and record keeping. As agent for the Association, RPM assists with problem solving, provides for homeowner communication and serves in an advisory capacity to the Board of Directors. All decisions are made by a majority vote of the Board of Directors, RPM simply carries out the will of the Board.
What is a homeowners' association?
Homeowners Associations (also known as HOAs) are non-profit corporations registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with legal requirements, which are detailed in the governing documents: CC&R's, Bylaws, Board Resolutions, Articles of Incorporation as well as State Law. The Association's governing documents may be viewed under the ASSOCIATION DOCS drop down menu at the top of this page.
HOAs are funded by all Association Members as outlined in the governing documents. Membership within the Association is both automatic and mandatory as dictated by the Plat Map recorded with the County.
HOAs are funded by all Association Members as outlined in the governing documents. Membership within the Association is both automatic and mandatory as dictated by the Plat Map recorded with the County.
What are the CC&R'S?
The Covenants, Conditions and Restrictions (CC&R's) are the legal governing documents that establish guidelines for the operation of the Planned Community as a non-profit corporation. The CC&R's are recorded with the County Recorder's Office of the County in which the property is located and are included in the title to your property.
Failure to abide by the CC&R's may result in financial penalties and/or other enforcement action as prescribed by the Board of Director's or the Association's enforcement policy.
Failure to abide by the CC&R's may result in financial penalties and/or other enforcement action as prescribed by the Board of Director's or the Association's enforcement policy.
What are the Bylaws?
The Bylaws are guidelines for the operation of the non-profit corporation. Content often includes Officer duties, Director terms, Member voting rights, required meetings and procedures, the Principal Office of the Association as well as other specific details necessary for administration of your specific Community.
What is A Board of Directors?
HOAs are corporations that require a governing body to oversee business. The Board of Directors is elected by Members of the Association (homeowners), or as otherwise specified in the Bylaws. Board of Directors authority and limitations thereof are detailed in the Association's governing documents, which are available for review and download via the ASSOCIATION DOCS drop down menu at the top of this page.
Are there any other rules?
Most Associations have developed Rules and Regulations that elaborate on restrictions set forth in the CC&R's. Such rules are adopted by the Board of Directors and subject to enforcement procedures detailed in the governing documents. Rules and Regulations are established to provide direction to the homeowners for common courtesies with regard to communal living.
In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests for exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are established to maintain the aesthetic value and integrity of the Community on behalf of all owners. Violations of these rules may result in action by the Board of Directors, which may include the levy of financial penalties. Be advised that proceeding with changes absent of the Architectural Committee or Board of Directors' (as applicable) written approval may result in fines and/or the mandatory removal of unapproved alterations.
In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests for exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are established to maintain the aesthetic value and integrity of the Community on behalf of all owners. Violations of these rules may result in action by the Board of Directors, which may include the levy of financial penalties. Be advised that proceeding with changes absent of the Architectural Committee or Board of Directors' (as applicable) written approval may result in fines and/or the mandatory removal of unapproved alterations.
what do i do If I have an issue with a neighbor due to a governing document violation?
If residents are unable to resolve a situation between themselves, they may turn to the Association for review of the matter. When your efforts fail to resolve a conflict by neighborly means and you are willing to actively participate in the enforcement policy outlined by the governing documents, you may complete an online Covenant Violation Form via this website. The Covenant Violation Form can be found within the CONTACT US drop down menu at the top of this page or by clicking the "Report a Violation" button below. If the details of the report are deemed a violation of the governing documents, the Board of Directors may proceed with enforcement during which your continued assistance may be required.
Are Board Meetings open to all residents? If so, where and when are they held?
Yes, with the exception of Executive Session, Board Meetings are open to attendance by all Members. However, participation in discussion is reserved for Directors except during specific times reserved for Member comments. Your Board of Directors holds quarterly meetings, which usually take place in February, June, October and December. The Annual Meeting usually takes place in October and includes a vote to seat the next Board of Directors as well as any other matter rightfully brought before the Membership.
What is my assessment?
The assessment is the periodic amount due by each homeowner to fund common area operating expenses, hazard insurance and administrative needs as well as a contribution to the Association's reserve account for future replacement of common facilities.
Assessments are considered delinquent if not received within 30 days of the due date. As a reminder, statements will be sent to homeowners delinquent in the payment of assessments.
Assessments are considered delinquent if not received within 30 days of the due date. As a reminder, statements will be sent to homeowners delinquent in the payment of assessments.
How is my assessment amount determined?
The Department of Real Estate typically requires an initial budget from the developer as part of the build proposal. This budget is set upon specific guidelines for utilities, landscaping, administration and other anticipated operating expenses. Reserve funds are monies set aside for future expenses scheduled according to the life expectancy of common facilities: lighting, street resurfacing, fencing, etc. These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.
What happens if I don't pay my assessment?
Prompt payment of maintenance and administrative expenses incurred by the Association are dependent upon timely receipt of assessments due by each homeowner. Late penalties of $12/month + 1.5% interest are charged on outstanding balances. These penalties are set forth by CC&R Amendment 8, which is available for review/download via the ASSOCIATION DOCS menu at the top of this page. Failure to pay assessments and late penalties may result in a lien recorded against the title of your home foreclosure and a negative report to the credit bureaus.